Facilities Manager

We’re recruiting for a Facilities Manager to work at the brand-new YMCA Community & Activity Village in Newark.


As we prepare to open our YMCA Community & Activity Village in Newark, we need a Facilities Manager to join our team to oversee the smooth running of this amazing venue.


This is a really broad role covering all aspects of the Village which comprises a Nursery, Café and Conferencing suite, Strength & Conditioning Studio, Dance and Music Studios as well as the 5G football pitches, multi-sport court and athletics track – all of which you and your team will take responsibility for!


Working proactively with the Community & Activity Village Senior Management, your goal will be to maintain 100% business and operational continuity.


Taking responsibility for the building from the point at which the Builders hand us over the keys, this is a unique role offering you complete control of the building from day 1! 


If this sounds like the challenge you have been looking for, we cannot wait to hear from you.

Send in your CV and apply today

If you think that you’d be a great fit for this role and would be excited to work at our new facilities then you should apply today.

Job Title: Facilities Manager
Department: Newark & Sherwood
Responsible to: TBC
Location: YMCA Newark & Sherwood, Community & Activity Village
Hours: 37.5
Salary: £28,000 – £30,000 (dependent on experience)

Job Purpose

  1. Work proactively with the Community Activity Village Operations Manager to maintain 100% business and operational continuity in line with YMCA Newark & Sherwood strategy across the Community Activity Village and surrounding business partners.
  2. Develop, plan, deploy and manage property and facilities maintenance plans and schedules, deploying suitable skilled personnel to ensure their effective implementation and timely delivery to agreed KPIs.
  3. Drive the YMCA Newark & Sherwood Quality Assurance Framework, focussing on Efficiency, Effectiveness & Economy.
  4. Develop, plan & implement through stakeholder communications our customer satisfaction strategy.
  5. To support the development of an organisational culture that puts our Christian Core Values – Caring, Honesty, Respect and Responsibility – at the centre of all we do.

Principal Responsibilities


  1. Responsible for overseeing the management of the Building Maintenance Caretaker’s, allocation & professional completion of tasks and necessary action plan for non-completion.
  2. Manage the maintenance of the building by performing repairs or contracting maintenance services as needed.
  3. Preventative Planned Maintenance (Statutory Building Inspections), ensuring that facilities meet compliance standards and government regulations.
  4. Uplifts / Life Cycle (Planned Maintenance Programmes), Track building upkeep as well as anticipated long- and short-term improvements and maintenance.
  5. Keep the surrounding grounds properly cared for and landscaped.
  6. Leading on contract Management, sourcing and overseeing contracts and service providers.
  7. Carry out Quality Assurance Inspection audits on both soft and hard service provisions and necessary action plan for non – conformity.
  8. Manage all aspects of Health & Fire Safety for the Community Activity Village, including compliance with applicable safety regulations, implement suitable risk assessments and procedures for the department and ensure full adherence by staff.
  9. Manage and liaise with internal teams and external contractors ensuring safe working practises.
  10. Lead on Statutory Building Compliance, carrying out inspection & reporting across the Community Activity Village.
  11. Conducting regular tiered quality audits and produce action plans on any non-conformances to cover Compliance Folders, Health & Fire Safety Folders, Fire Log Folders and Cleaning Audits.
  12. Evaluate and provide necessary action plans on performance metrics, efficiency of services, customer strategy, effectiveness of services, financial data and economy of services
  13. Be the lead in the access/supervision of approved works to the Community Activity Village
  14. Quality Assure all works completed by external contractors within agreed timeframes and report accordingly.
  15. Supply Chain / Contractor Management: To have access to all available accounts & preferred suppliers list for procurement of materials / services.
  16. To be responsible for the budget control of all the team stock materials, equipment including Personal Protective Equipment (PPE), Clothing, Petty Cash, Fuel Cards etc.
  17. To have expenditure authority on any transaction in accordance with YMCA Newark & Sherwood purchasing policy and provide budget forecasting the facility’s upcoming needs and requirements.
  18. Use best business practices to manage and reduce operation costs
  19. Direct Line Management of members of the Facilities Team including staff Rota and scheduling of work, 121 meetings and Annual Performance Appraisal Reviews, Sickness absence, training and development and managing performance.
  20. Internal negotiation skills to agree work schedules with YMCA Newark & Sherwood departments in a timely fashion.
  21. Manage, review and update the Community Activity Village Out of Hours Escalation Process & Training.
  22. Hands on approach to all maintenance tasks should the need arise